A full-service SEC Filing Agent, a division of Electronic Publishing Services, Inc.

Frequently Asked Questions

What is EDGAR?
EDGAR is an acronym for Electronic Data Gathering Analysis and Retrieval.
More information about the EDGAR program can be found at the Securities and Exchange Commission (SEC) website. It is commonly used in the verb form, “EDGARize”, meaning to convert electronic and paper documents into the EDGAR format.

Can you EDGARize my Annual Report?
Yes, we can. In fact, Electronic Publishing can EDGARize all of the SEC’s EDGAR form types.

How do I get my files to you? Can you convert my paper documents to EDGAR?
All electronic files can be emailed to us at service@edgarfilingagent.com. If you need to have paper documents EDGARized, scan the pages to PDF and email them to us. If you can’t scan them, send the pages to us by mail, overnight delivery or fax.
See our Contact page for details.

Can you convert PDF files to EDGAR? Do you take PDF files?
Yes, we EDGARize PDF files. Generally, we can convert a  text-based PDF file to an EDGAR file, however, we cannot directly EDGARize a PDF file of scanned images; we use OCR* to convert the images to text. We can also convert Powerpoint Presentations as well. Sample PowerPoint conversion to HTML.

How much does it cost to file a 10-Q?
We charge by the page, so please take a look at our rates. If you would like a quote, please call us e at 1-508-544-1254 or email a file to service@edgarfilingagent.com to get an estimate.

What is your normal turnaround?
Generally speaking, our normal turnaround is 12-24 hours. If you get it to us by the end of business, we can have it ready for you the next morning. However, if you need it NOW, we can get it to you NOW. 8-Ks we can do same day service at no extra charge.

How do I pay you?
You can pay be credit card or we can invoice you after your EDGAR filing is accepted by the SEC. We accept payment by check, credit card or bankwire.

How do I get started with EDGAR?
First of all, you will need to get EDGAR filing codes by filling out an online Form ID application at the SEC’s Filer Management Website and following the instructions there; or we can do the process for you. We can send you an information kit with all the information you’ll need to know to get started. Call us and we’ll help you get started.

Can you help me get filing codes codes I need to file?
Yes, we can. We will need certain information about you, your company and reporting persons in order to fill out a Form ID. Please contact us.

Do you service Canadian companies?
Yes, we can service any company that is required to file with the EDGAR system. However, we do not file with SEDAR.

How do I know if my filing has been accepted?
The SEC returns a Submission Notification form via email to the registrant’s main contact. We can also include you in the people the SEC will notify following a successful EDGAR filing. We are also happy to call you after your document has been filed.

Can you convert my EDGAR filing back to Word?
Yes. We call that process a writeback, readback or reverse EDGAR. We can do a simple conversion, suitable for you to re-use the document for your next filing, or we can do a professional style conversion, suitable for printing.

I’ve just changed accountants/auditors. How long to I have to file?
According to the SEC’s filing rules for Form 8-K, this gets filed under “Item 4.01. Changes in Registrant’s Certifying Accountant.” According to the Form 8-K instructions, “… a report is to be filed or furnished within four business days after the occurrence of the event. If the event occurs on a Saturday, Sunday, or holiday on which the Commission is not open for business then the four business day period shall begin to run on and include the first business day thereafter.”

Do I have to file a Schedule 13D or 13G (Form SC 13D/SC 13G)? When am I required to file a Schedule 13G?
The rules and regulations governing beneficial ownership of securities are covered in
Rule 13d-1 — Filing of Schedules 13D-G. You can also find information about filing deadlines and requirements for both the SC 13D and SC 13G here. A passive individual investor can file an initial SC 13G within 10 days of acquiring 5% ownership, and must file annually within 45 days of the end of the calendar year to report any changes in ownership. If the change in ownership exceeds 10% or changes by more than 5% then an amended 13G is required within 10 days. Also see this release by the SEC spelling it out.

What is the deadline for filing a 10-K? 10-Q?
10-K: Corporate filers have 90 days from their fiscal year end to file their 10-K. Accelerated filers have 75 days from fiscal year end to file their 10-K. Large accelerated filers have 60 days from fiscal year end to file their 10-K.
10-Q: 45 days from fiscal quarter ended; accelerated filers have 40 days from fiscal quarter ended.
Please see our SEC Filing Deadline Calendar to find dates for periodic EDGAR filing deadlines.

How do I find out what my CUSIP number is?

There are several places on the Internet where you can find CUSIP (Committee on Uniform Securities Identification Procedures) numbers. Here is a Symbol Lookup that will return the CUSIP as well as the stock ticker symbol for securities.

What is the filing deadline for Form N-SAR?
You have 60 days from the end of the second fiscal quarter to file an NSAR-A or 60 days from the end of the fiscal year to file an NSAR-B.

What is XBRL? Can you provide XBRL filing/tagging/mapping services?
XBRL stands for eXtensible Business Reporting Language. For a complete information on XBRL and the SEC mandate, please go to xbrl.sec.gov. Simply put, the SEC now requires companies to file XBRL versions of the financials with their 10-Q and 10-K filings. As of June 15, 2011, all companies filing with EDGAR will need to provide these XBRL files as exhibits to their quarterly/annual filings. Yes, we can help you with XBRL tagging/mapping & filing. You can call us for a quote.

What are the requirements for displaying XBRL files on our company’s website?
The SEC requires that the raw XBRL files which were filed along with your EDGAR filing must be displayed on your company’s public website by the end of the calendar day on which the registration statement or periodic report was filed with the SEC or was required to be filed (whichever is earlier).  The XBRL data must remain on the company’s website for 12 months. There is no requirement for an XBRL viewer or a link to the XBRL files at the SEC’s web site.

When do I need to file a Schedule 13G?
Initially, upon beneficial ownership of 5% or more of a publicly-held company. A Schedule 13G is also due 45 days following the end of the calendar year.

What is the EDGAR filing deadline for Form X?
Take a look at our SEC EDGAR Filing Calendar to see if your impending filing deadline is listed.

When do I need to file a form 13F?
Institutional investment managers that use the United States mail (or other means or instrumentality of interstate commerce) in the course of their business and that exercise investment discretion over $100 million or more in Section 13(f) securities must file Form 13F. The form must be filed within 45 days of the closing quarter. For more information, see the SEC’s 13F FAQ.

When filing a Form D, how do I find out what each state’s fees or other filing requirements are?
Each state has different fees and/or filing requirements. See the North American Securities Administrators Association website to contact the regulator for each state or province.

In connection with filing a Form D, do I have to file the Private Placement Memorandum (PPM) with the SEC as well?
No, there is no requirement to file the PPM with the SEC.

How do I get an LTID?
In order to get an LTID (Large Trader ID), you need to file a Form 13-H with the SEC. You can download our Form 13-H here, fill it out and send to us for filing.

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*OCR: Optical Character Recognition